About the Personal Information Protection System
Ehime University’s policy and regulations on the protection of personal information are as follows
Flow of Procedures for Disclosure of Personal Information
Inquiries and consultation regarding disclosure requests
- If you wish to consult with us about your personal information, please first come directly to the Information Disclosure Office.
- When consulting with the FOIA Office regarding personal information, please be sure to bring proof of your identity (driver’s license, insurance card, alien registration card, personal number card, or other publicly issued document).
| Ehime University Information Disclosure Office (in charge of General Affairs Division, General Affairs Department) 10-13 Dogohimata, Matsuyama, Ehime 790-8577, Japan Phone: 089-927-9016 |
Please note that the handling of individual results of entrance examinations and medical information at School of Medicine hospitals is different.
Individual Results of Entrance Examination
For information about individual results of the entrance exam, click here for individual results of the entrance examination.
Medical Information at School of Medicine Hospital
For medical information at School of Medicine, please contact
Medical Fee Team, Medical Affairs Division, School of Medicine, Ehime University
454 Shizugawa, Toon, Ehime 791-0295, Japan
Phone: 089-960-5188
Request for disclosure, correction and suspension of use, payment of disclosure request fee, and decision on disclosure or nondisclosure, etc.
- There are three types of personal information that can be requested: disclosure, correction of disclosed personal information, and cessation of use of personal information.
- After confirming that the request for disclosure identifies the personal information held by the University, the applicant is required to submit the prescribed request procedure to the Information Disclosure Office.
- The fee for disclosure is 300 yen per corporate document. (The fee for affiliated hospitals is determined separately.) No fee is required for correction of disclosed personal information or suspension of use of personal information.
- Upon receipt of a Request for Disclosure of Retained Personal Information, etc., the Information Disclosure Office will send the contents of the request to the relevant university departments, etc., and make a decision on disclosure or nondisclosure after reviewing the request in light of the criteria.
- A response to the decision will be made within 30 days from the date of the request. However, if a decision on disclosure cannot be made within 30 days due to administrative difficulties or other justifiable reasons, the period may be extended for up to another 30 days.
- In either case, the individual making the request will be notified in writing.
Call for Proposals for “Anonymous Processed Information by Administrative Organs, etc.
What is the Call for Proposals for Anonymous Processed Information by Administrative Organs, etc.?
Anonymously Processed Information of Administrative Organs, etc.” in which personal information held by administrative organs, independent administrative agencies, etc. is processed so that specific individuals cannot be identified and such personal information cannot be restored, is to be provided to business operators, etc.
Flow of Call for Proposals
FY2024 Call for Proposals for “Anonymous Processed Information by Administrative Organs, etc.” (Completed)
Files eligible for the call for proposals
| Name of personal information file | Department name |
|---|---|
| Tuition Fee File (PDF 151KB) | Financial Planning Section, Finance Department |
| Academic Affairs File (PDF 154KB) | Division of Education and Student Support Administrative Division, School of Medicine, Division of Agriculture |
| Entrance Examination File (PDF 147KB) | Admissions Division, Education and Student Support Department |
| Library User File (PDF 153KB) | Library Affairs Section |
| Academic Registry File (PDF 150KB) | Division of Education and Student Support Administrative Division, School of Medicine, Division of Agriculture |
| Files related to tuition fee waiver (PDF 154KB) | Student Life Support Division, Education and Student Support Department |
| Alumni List File (PDF 146KB) | Administrative Division, Faculty of Agriculture |
| Career path data file (PDF 146KB) | Employment Support Division, Education and Student Support Department |
| Teacher License Renewal Course File (PDF 152KB) | Education Center Administrative Division, Education and Student Support Department |
| Ehime University Foundation Donor Information Database (PDF 145KB) | Endowment Office |
| Student Health Examination Results File (PDF 153KB) | Comprehensive Health Center |
| Ehime University School of Medicine Support Fund Donor Information File (PDF 143KB) | Research Cooperation Division, School of Medicine |
| Scholarship Transfer Related Files (PDF 147KB) | Student Life Support Division, Education and Student Support Department |
| International Student List File (PDF 144KB) | International Cooperation Division, International Cooperation Support Department |