college life
List of Circle-related Forms
Please submit the following extracurricular activities using the respective notification forms.
Extracurricular Activities Notification Form
matters that require attention
- After submitting the form, if there is no approval (content confirmed) email from the faculty advisor, the program cannot be implemented.
- Please notify at least two weeks in advance by filling out the form. Even in the case of unavoidable delays, please be sure to notify us in advance.
- If any activity is discovered, including after-the-fact notifications or unnotified expeditions, it may result in suspension of the activity.
1. camp/tour notification/meeting event participation notification
2. notification of assembly events
| Common Forms 1 and 2 | List of Participants Form_R5.Ver1 (Word 18KB) |
|---|---|
| Schedule Form_R5.Ver1 (Excel 17KB) |
*Please fill in the required information and upload it to the respective notification forms 1 and 2.
3. notification of planned interactions with persons outside of the university
The following documents should be submitted to the Student Counseling and Extracurricular Activities Team, Student Life Support Division.
Student Organization Approval Period Renewal Procedures
| No | Item | Form | Submission Date |
|---|---|---|---|
| 1 | When a student organization wishes to renew its approval period | Student Organization Application for Renewal of Approval Period (Word 39KB) | Date indicated by the Student Counseling and Extracurricular Activities Team |
| 2 | Student Organization Form (Word 146KB) | ||
| 3 | List of Constituents (Word 57KB) | ||
| 4 | Student Organization Leader Notification Form (Excel 40KB) | ||
| 5 | Application for use of shared facilities for extracurricular activities (Excel 28KB) | ||
| 6 | Yamakoshi Athletic Field】Facility Use Application for Extracurricular Activities (Excel 29KB) | ||
| 7 | Application for Use of Shared Facilities for Extracurricular Activities (Excel 28KB) | ||
| 8 | IOU (Excel 28KB) | ||
| 9 | ATB (Alcohol Trouble Busters) Registration Form (Excel 12KB) | ||
| 10 | Research Grant Expenditure Report (Excel 13KB) |
Ehime University Alumni Association
| No | Item | Form | Submission Date |
|---|---|---|---|
| 1 | When an organization that has received benefits uses the grant funds | Application for Use of Student Organization Activity Grant, Report Form (Excel 31KB) | As needed |
| 2 | If you have been selected to participate in a national tournament and need support | Ehime University Alumni Association Student Circle Group Special Support Grant Application Form (Word 22KB) | Please consult with the Student Counseling and Extracurricular Activities Team in advance. |
Facility use
| No | Item | Form | Submission Date |
|---|---|---|---|
| 1 | To reserve the Yamakoshi Sports Ground in advance for an event | Yamakoshi Athletic Field Use Application (Ver. 1) (Excel 40KB) | Please consult with the Student Counseling and Extracurricular Activities Team in advance. |
| 2 | To reserve athletic facilities in advance for an event | Ehime University Physical Education Facility Use Application (Ver.1) (Excel 89KB) | |
| 3 | To reserve the University Hall Meeting Room in advance for an event | Application to use the University Hall Meeting Room (Ver. 1) (Excel 340KB) | |
| 4 | When using shared facilities after hours (after 21:00) | Application for the use of facilities for extracurricular activities after hours (Excel 64KB) | Submit at least 5 days prior to use |
Other
| No | Item | Form | Submission Date |
|---|---|---|---|
| 1 | When the person in charge or representative of a student organization changes | (Attachment Form 11) Notification of Change of Responsible Person of Student Organization (Word 39KB) | Submit as soon as the change is decided. |
| 2 | When dissolving an organization | (Attachment Form 12) Notification of Dissolution of Student Organization (Word 33KB) | To be submitted as soon as the dissolution is decided. |
| 3 | When an accident occurs during extracurricular activities | (Attachment Form 13) Extracurricular Activity Accident Report (Excel 35KB) | To be submitted as soon as possible after the accident occurs. |
| (Attachment Form 13-2) Prevention of recurrence of accidents during extracurricular activities (Excel 33KB) | To be submitted within one month from the date of the accident | ||
| 4 | If you wish to install a billboard | Application for permission to install a billboard (Excel 61KB) | Submit at least one week before installation |
| 5 | If you wish to distribute leaflets | Application for permission to distribute leaflets (Excel 66KB) | Submit at least one week before distribution |
| 6 | When a student group temporarily enters the premises by car to bring in luggage, etc. | Application for permission to enter the premises by car (Excel 83KB) | Submit at least one week before entering the premises. |
| 7 | If you wish to use the university emblem or brand mark | Application for permission to use Ehime University emblems, etc. (Word 66KB) | Please consult with the Student Counseling and Extracurricular Activities Team in advance. |