Issuance of various certificates (for graduates and graduates)
Precautions Related to Certificate Issuance
Please read the precautions carefully before issuing a certificate.
We will contact you if there are any deficiencies. If we are unable to contact you, the issuance of the certificate will be delayed. Please understand this in advance.
Click here for precautions regarding the issuance of certificates.
How to apply for a certificate
Ehime University accepts certificate applications at the counter or by mail.
*Please note that we do not accept applications by phone, fax, or e-mail.
There is no fee for issuing certificates, but applicants are responsible for postage (stamps) when sending certificates by mail.
If it is difficult for the applicant to receive the certificate in person, a proxy can apply for and receive the certificate.
Application at the counter
Please submit an application for a certificate at the counter.
To verify your identity, please present identification documents when you apply for the certificate and when you pick it up at the counter at a later date.
If you wish to receive the certificate by mail, please submit a self-addressed, stamped envelope at the time of application.
*Please read here if you wish to use a copy of your health insurance card for an application by proxy.
| Required Documents | Remarks | |
|---|---|---|
| 1 | Certificate Application Form | Application forms for certificate issuance are available at each counter. *If you need a copy of a strictly sealed certificate for identification, please indicate so. |
| 2 | Identification documents | Driver’s license, health insurance card, passport, resident card, student ID (Ehime University current students only), My number card (front side) *If the application is made by a proxy, please submit a copy of the applicant’s identification documents. |
＜If the application is made by a representative, the following two items must also be submitted. > If the application is filed by a proxy, the following two items must also be submitted.
| 3 | Power of Attorney Example of Power of Attorney |
To be filled out and signed by the applicant himself/herself *Not to be copied |
|---|---|---|
| 4 | Copies of documents verifying the identity of the proxy | Driver’s license, health insurance card, passport, resident card, student ID (only for current Ehime University students), My number card (front side) |
Application by mail
Please send the following documents in an envelope.
*Please read here if you wish to use a copy of your health insurance card for identification documents and proxy identification documents.
| Required Documents | Remarks | |
|---|---|---|
| 1 |
Certificate Application Form |
If the application form cannot be printed out, please write the required memo items on a letterhead, etc. |
| 2 | A copy of the applicant’s identification document |
Driver’s license, health insurance card, passport, resident card, student ID card (only for current Ehime University students), My number card (front side) |
| 3 | Stamped self-addressed envelope (pre-addressed) |
This is not necessary for those who wish to pick up at the window. In that case, please indicate in the “Other Requests” section of the application form that you will come to the office to pick up the certificate. Please read the notes on the issuance of certificates for information on mailing fees. |
Various certificates and the number of days it takes to issue them
The main certificates issued by Ehime University are as follows
| Certificate | Number of days issued |
|---|---|
| Graduation (completion) certificate | Japanese: next day / English: next day to about 1 week |
| Transcript *Only grades earned in courses will be listed on the transcript, not the GPA. |
Japanese: Next day / English: Next day to 2 weeks |
| Certificate of academic achievement (related to application for teaching license) | Around 2 weeks |
| Investigation form (with prescribed form) | From 1 week |
| Other |
However, please note that it will take more time if the application is made on Saturdays, Sundays, national holidays, during the Bon Festival, or during the year-end and New Year holidays, or if any of the required documents are incomplete or not filled in, or if there are items to be confirmed.
*Simultaneous issuance is not available, so please apply well in advance.
Contact for application and inquiries
Hours: Weekdays (Monday through Friday) 8:30 a.m. to 5:00 p.m.
Please check the contact information based on the department you belonged to when you were a student.
*The telephone number for inquiries at the Johoku Campus Library (1st floor) has been changed since April 1, 2025.
| Undergraduate/Graduate School | Contact for application and inquiries | Address / Phone / Fax |
|---|---|---|
| Faculty of Law and Letters , Faculty of Education , Faculty of Collaborative Regional Innovation , Faculty of Science of Science, Faculty of Faculty of Engineering , Super Science Course , Graduate School of Humanities and Social Sciences, Graduate School of Education, Graduate School of Science and Engineering, Interdisciplinary Research on Regional Resilience | Ehime University Education and Student Support Department Teaching Education Team, Education Support Division (Johoku Campus Library 1F) |
790-8577 3 Bunkyo-cho, Matsuyama City TEL: (089)927-8103 FAX: (089)927-9161 |
| School of Medicine, Graduate School of Medicine Integrated Medical and Agricultural School of Public Health |
School of Medicine, Ehime University Academic Affairs Division, Certificate Section (Shigenobu Campus) |
Shizugawa, Toon-shi, Ehime 791-0295 TEL: (089)960-5177 FAX: (089)960-5133 |
| Faculty of Agriculture, Graduate School of Agriculture | Faculty of Agriculture, Ehime University Administrative Division, Certificate Section (Tarumi Campus) |
790-8566 3-5-7 Tarumi, Matsuyama, Japan TEL: (089)946-9806 FAX: (089)941-4175 |
*For more information about the United Graduate School of Agricultural Sciences, please visit the following website.
Please write “Certificate Application Form enclosed” on the front of the envelope.
Please note that if the application address is different from the above or if the envelope is not marked “Certificate Application Form Enclosed”, it may take one or two days to be forwarded within the university, which may delay the issuance of the certificate.
Handling of Personal Information
The personal information you provide will be used for operations related to the issuance of certificates.
Personal information obtained will not be used for any purpose other than those described above, nor will it be made public.