Issuance of various certificates (for graduates and graduates)
How to apply for a certificate
Ehime University accepts certificate applications at the counter or by mail.
*Please note that we do not accept applications by phone, fax, or e-mail.
The certificate issuance fee is free , but the postage (stamp fee) will be borne by the applicant.
If it is difficult for the applicant to receive the certificate in person, we also accept application and receipt by proxy.
Application at the counter
Please submit an application for a certificate at the counter.
To verify your identity, please present identification documents when you apply and when you pick up your application at the counter at a later date.
If you wish to receive the certificate by mail, please submit a self-addressed, stamped envelope at the time of application.
*Please read here if you are applying by proxy and using a copy of your health insurance card.
| necessary documents | remarks | |
|---|---|---|
| 1 | Certificate Application Form | A certificate application form is available at each counter. *If you need a copy of a strictly sealed certificate for identification purposes, please state so. |
| 2 | Identification documents | One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only) *If the application is made by a proxy, please submit a copy of the applicant’s identification document. |
＜If the application is made by a representative, the following two items must also be submitted. > If the application is filed by a proxy, the following two items must also be submitted.
| 3 | power of attorney Example of Power of Attorney |
To be completed and signed by the applicant *Copies are not acceptable. |
|---|---|---|
| 4 | A copy of the identification document of the agent | One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only) *Please refrain from using your own number card. |
Application by mail
Please send the following documents in an envelope
*Please read here when using a copy of health insurance card as a document for identification of the applicant or proxy.
| necessary documents | remarks | |
|---|---|---|
| 1 |
Certificate Application Form |
If the application form cannot be printed out, please write the items of the completed memo on a letterhead, etc. |
| 2 | A copy of the applicant’s identification document | One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only) *Please refrain from using your own number card. |
| 3 | Stamped return envelope (Address completed) |
*Not required for those who wish to pick up at the window. In such cases, please indicate in the space provided on the application form that you will come to the counter to pick it up. For more information on mailing fees, please read “Strictly Enclosed and Related Mailing Fees” on page 2 of the Certificate Application Form. |
＜If the application is made by a representative, the following two items must also be submitted. > If the application is filed by a proxy, the following two items must also be submitted.
| 4 | To be completed and signed by the applicant *Copies are not acceptable. | |
|---|---|---|
| 5 | A copy of the identification document of the agent | One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only) *Please refrain from using your own number card. |
Various certificates and the number of days it takes to issue them
The main certificates issued by Ehime University are as follows
| credentials | number of days of issue |
|---|---|
| Graduation (completion) certificate | Japanese: next day / English: next day to about 1 week |
| report of results | Japanese: next day / English: next day to 2 weeks |
| Certificate of academic achievement (pertaining to application for teaching license) | Around 2 weeks |
| Investigation report (with prescribed form) | From 1 week |
| Other |
However, please note that it will take more time if the application is made on Saturdays, Sundays, national holidays, during the Bon Festival, or during the year-end and New Year holidays, or if any of the required documents are incomplete or not filled in, or if there are items to be confirmed.
*Simultaneous issuance is not available, so please apply well in advance.
Contact for application and inquiries
Hours: Weekdays (Monday through Friday) 8:30 a.m. to 5:00 p.m.
Please check the contact information based on the department you belonged to when you were a student.
| Undergraduate and graduate school affiliation at time of enrollment | Contact for application and inquiries | Address / Phone / Fax |
|---|---|---|
| Faculty of Law and Letters , Faculty of Education , Faculty of Collaborative Regional Innovation , Faculty of Science of Science, Faculty of Faculty of Engineering , Super Science Course , Graduate School of Humanities and Social Sciences, Graduate School of Education, Graduate School of Science and Engineering, Interdisciplinary Research on Regional Resilience | Education and Student Support Division, Ehime University Educational Support Division, Certificate Section (Johoku Campus Library 1F) |
〒790-8577 3 Bunkyo-cho, Matsuyama City TEL: (089) 927-8971 FAX: (089)927-9161 |
| School of Medicine, Graduate School of Medicine Integrated Medical and Agricultural School of Public Health |
Ehime University School of Medicine Academic Affairs Division, Certificate Section (Shigenobu Campus) |
〒791-0295 454 Shizugawa, Toon City, Ehime Prefecture TEL: (089) 960-5175 FAX: (089) 960-5133 |
| Faculty of Agriculture, Graduate School of Agriculture | Faculty of Agriculture, Ehime University Administrative Division, Certificate Section (Tarumi Campus) |
790-8566 3-5-7 Tarumi, Matsuyama City TEL: (089) 946-9806 FAX: (089)941-4175 |
*For more information about the United Graduate School of Agricultural Sciences, please visit the following website.
Please write “Certificate Application Form enclosed” on the front of the envelope.
Please note that if the application address is different from the above or if the envelope is not marked “Certificate Application Form Enclosed”, it may take one or two days to be forwarded within the university, which may delay the issuance of the certificate.
Handling of Personal Information
The personal information you provide will be used for operations related to the issuance of certificates.
Personal information obtained will not be used for any purpose other than those described above, nor will it be made public.