Issuance of student ID card
Issuance of student ID card
Your student ID card is an important piece of identification that proves that you are a student of Ehime University. You are required to carry it with you at all times, as it is necessary for issuing various certificates, taking examinations, using the library and the Media Center, etc., and purchasing student discounts and commuter passes.
Notes on Student ID
It may not be loaned or transferred to others.
Please notify us immediately if there are any changes in the information.
In case of loss or damage, please contact the office immediately for reissue.
If you leave the university before the expiration date due to graduation, withdrawal, expulsion, etc., please be sure to return the certificate.
Reissue of Student ID Card
Undergraduate and graduate students
It takes 1 week to 10 days from application to IC card creation.
| Reason | Documents to be submitted | Window | Fees |
|---|---|---|---|
| Theft, loss or damage | Application for Reissuance of Student ID Card △ Photo Change Form * *Submitted only if you wish to change your photo. |
University Co-op |
Fee |
| IC chip is broken. | |||
| Magnetism broken. | |||
| Photo Change | ○ Application for re-issuance of student ID card ○ Photo change form |
||
| Name Change | Change of Name | Faculty Office | No charge |
| Expired (Leave of Absence, Residency, etc.) |
Student ID Photo ID (for renewal of regular student period) | ||
|
Incorrect lettering in the name |
Please report to the faculty office. |
Research Students, Non-Degree Students, Auditing Students
It takes 1 week to 10 days from application to IC card creation.
| Reason | Documents to be submitted | Window | Fees |
|---|---|---|---|
| Theft, loss, or damage | 0 Application for Reissue of Student ID Card △ Photo Change Form * *Submitted only if you wish to change your photo |
University Co-op | Fee 2,000 yen |
| IC chip is broken. | |||
| Magnetism broken. | |||
| Photo Change | 0 Application for Reissuance of Student ID Card 0 Photo Change Form |
||
| Name Change | 0Name Change Notification | Faculty Office | No charge |
| Misspelled letters in your name | Please report to the faculty office |
Renewal of Student ID Card Period
Students who have had their graduation/completion postponed due to a leave of absence or retention must follow the procedures for renewal of their student ID card as follows (Renewal must be done every academic year.)
| Reception period | Friday, March 14, 2025 *Although we will accept renewals of student ID cards after the deadline, they will be reissued on or after Friday, April 18, 2025. |
|---|---|
| Reception Location | Contact the department/graduate school you belong to: ＜Johoku Campus＞ Academic Affairs Team of each faculty: ＜Shigenobu Campus＞ Academic Affairs Section of School of Medicine: ＜Tarumi Campus＞ Academic Affairs Team of School of Medicine, United Graduate School of Agricultural Science: ※If you apply by mail, please see “About Application by Mail”. |
| What to prepare | ○Student ID Photo Slip (for renewal of regular student period) (You can also pick up the form at the department office.) ○Photo ①Photo size: 3 cm (W) x 4 cm (H) ②Time taken: within 6 months ③Area of photo: upper third of body (from chest up) ④Other notes: taken without hat, in front, against no background *Please attach the photo to the student ID photo slip and submit. |
| delivering | It will be issued approximately 10 days after the date of receipt. |
| Application by mail | If you wish to apply by mail, please enclose the following, write “Application for Renewal of Student ID Card enclosed” in red on the front of the envelope, and send it to the following address. Student ID photo ID ?Personal identification (copy of student ID, driver’s license, etc.) ?Return envelope with name and address written on it and return postage stamp (regular mail is not acceptable) affixed (Student IDs contain an IC chip, so they cannot be sent by regular mail. (Student ID cards cannot be sent by regular mail because they contain an IC chip, LetterPack (The student ID card contains an IC chip, so it cannot be sent by regular mail.) Please send to: 3 Bunkyo-cho, Matsuyama, 790-8577, Japan Education System Team, Education Support Division, Education and Student Support Department, Ehime University |
For inquiries, please contact
Ehime University Education and Student Support Department, Educational Support Division, Educational System Team
TEL: (089)927-8942
FAX: (089)927-9161
Hours: Weekdays (Monday-Friday) 8:30-17:00