Issuance of certificates, etc. (for current students)
Precautions Related to Certificate Issuance
Please read the precautions carefully before issuing a certificate.
We will contact you if there are any deficiencies. If we are unable to contact you, the issuance of the certificate will be delayed. Please understand this in advance.
Click here for precautions regarding the issuance of certificates.
Application for each certificate must be made in person according to the prescribed procedures.
Application for each certificate must be made in person according to the prescribed procedures.
Some certificates may take time to be issued, so please apply well in advance.
Also, please be sure to bring your student ID (validated) with you when you receive the application.
*If your student ID card is lost or expired, please bring something to verify your identity such as a driver’s license.
automatic certificate issuing machine
Certificates issued by automatic certificate machines
| Type of Certificate | Number of certificates issued (*1) | Contact for inquiries |
|---|---|---|
| Certificate of enrollment (in Japanese and English) | Up to 2 cards per day | Johoku Campus] Educational Support Division, Teaching and Education Team [Shigenobu Campus] School of Medicine, Academic Affairs Division [Tarumi Campus] Faculty of Agriculture, Administrative Division, Academic Affairs Team |
| Transcripts (Japanese and English versions) | Up to 10 transcripts per day | |
| Certificate of expected graduation (Japanese or English version)*2 | Up to 10 certificates per day | |
| Certificate of expected completion (Japanese or English version)*2 | Up to 10 certificates per day | |
| Student Discount Certificate (Student Passenger Fare Discount Certificate/JR) | Up to 10 per day | |
| Health Examination Certificate (in Japanese and English) | Up to 10 certificates per day | |
| Please inquire at the counter for certificates that cannot be issued by the automatic certificate machines. | ||
| If you have graduated from an Ehime University undergraduate school and entered a graduate school of Ehime University, we can issue a diploma and transcript of your graduation from the school from which you graduated. | ||
(*1) If you need to apply for more than the limit, please consult with the inquiry counter.
(*2) Certificates of expected graduation or completion can be issued after April of the final year of study.
Location of automatic certificate issuing machines
- Johoku Campus] Main entrance of the library, 1st floor east floor of the library
- Shigenobu Campus] Main Building, School of Medicine
- Entrance to the main building of the Faculty of Agriculture, Tarumi Campus
Application for certificates other than those listed above
Application by mail
For students who are unable to come to the university for job hunting or other reasons, we accept applications by mail.
There is no fee for issuing certificates, but applicants are responsible for postage (stamps) when sending certificates by mail.
Normally, certificates are issued the day after the application form is received by the university, but some certificates may take a few days to be issued, so please apply well in advance.
*Please note that it will take more time if the application is made on Saturdays, Sundays, national holidays, during the Bon Festival, or during the year-end and New Year holidays, or if any of the required documents are incomplete or not filled in, or if there are items to be verified.
*Please note that we do not accept applications by phone, fax, or e-mail.
Please send the following documents in an envelope
| necessary documents | remarks | |
|---|---|---|
| 1 |
Certificate Application Form | If the application form cannot be printed out, please write the required memo items on a letterhead, etc. *If you need a copy of a strictly sealed certificate for identification, please state so. *Health certificates cannot be issued. Please refer to the following website of the General Health Center for the application procedure, etc. General Health Center |
| 2 | A copy of the applicant’s identification document | Student ID card (within the validity period), driver’s license, health insurance card, passport, residence card, my number card (front side) *Please read here if you use a copy of your health insurance card. |
| 3 | Stamped return envelope (pre-addressed) | This is not necessary for those who wish to pick up at the window. In that case, please indicate in the “Other Requests” section of the application form that you will come to the office to pick up the certificate. Please read the notes on the issuance of certificates for information on mailing fees. |
＜If the application is made by a representative, the following two items must also be submitted. > If the application is filed by a proxy, the following two items must also be submitted.
| 4 | Power of Attorney Example of Power of Attorney | To be completed and signed by the applicant *Copies are not acceptable. |
| 5 | A copy of the identification document of the agent | Driver’s license, health insurance card, passport, resident card, student ID card (only for current Ehime University students), My number card (front side) |
Application and Inquiries
Please check the contact information based on the content of your inquiry and the faculty you belong to.
*The telephone number for inquiries at the Johoku Campus Library (1st floor) has been changed since April 1, 2025.
| Inquiry Details | Affiliation Faculty/Graduate School | Billing address/Inquiry | Address / Phone / Fax |
|---|---|---|---|
| Certificates | Faculty of Law and Letters Faculty of Education Faculty of Collaborative Regional Innovation Faculty of Science Faculty of Engineering Super Science Course Graduate School of Humanities and Social Sciences Graduate School of Education Graduate School of Science and Engineering Annals of Regional Resilience |
Ehime University Education and Student Support Department Teaching Education Team, Education Support Division (Johoku Campus Library 1F) |
790-8577 3 Bunkyo-cho, Matsuyama City TEL: (089)927-8103 FAX: (089)927-9161 Hours: Weekdays (Mon-Fri) 8:30-17:00 |
| Certificates related to (except medical examination certificates) |
School of Medicine Graduate School of Medicine Integrated Medical and Agricultural School of Public Health |
School of Medicine, Ehime University Academic Affairs Division, Certificate Section (Shigenobu Campus) |
Shizugawa, Toon-shi, Ehime 791-0295 TEL: (089)960-5177 FAX: (089)960-5133 Hours: Weekdays (Mon-Fri) 8:30-17:00 |
| Faculty of Agriculture Graduate School of Agriculture |
Faculty of Agriculture, Ehime University Administrative Division, Certificate Section (Tarumi Campus) |
790-8566 3-5-7 Tarumi, Matsuyama, Japan TEL: (089)946-9806 FAX: (089)941-4175 Hours: Weekdays (Mon-Fri) 8:30-17:00 |
|
| Matters related to medical examination certificates | All students (Students who have had a physical examination during the academic year) |
Ehime University Comprehensive Health Center |
790-8577 <Shigenobu Branch Office (Administration Building, 1st floor)> Shizugawa, Toon-shi, Ehime 791-0295 |
*For more information about the United Graduate School of Agricultural Sciences, please visit the following website.
Please write “Certificate Application Form Enclosed” on the front of the envelope.
Please note that if the address on the envelope is different from the above address or if the envelope is not marked “Certificate Application Form Enclosed”, it may take one or two days to be forwarded to
within the university, and the issuance of the certificate may be delayed.
Handling of Personal Information
Personal information provided by you will be used for operations related to the issuance of certificates.
Personal information obtained will not be used for any purpose other than those mentioned above, nor will it be made public.