college life
List of Circle-related Forms
*Please submit the following documents to the Extracurricular Education Support Team, Student Life Support Division.
Student Organization Approval Period Renewal Procedures
| No | matter | form | Time of Submission |
|---|---|---|---|
| 1 | When a student organization renews its approval period | Student Organization Approval Period Renewal Application (Word 39KB) | Days as directed by the Extracurricular Education Support Team |
| 2 | Student Organization Form (Word 146KB) | ||
| 3 | List of Constituents (Word 57KB) | ||
| 4 | Student Organization Leader Notification Form (Excel 40KB) | ||
| 5 | Application for use of shared facilities for extracurricular activities (Excel 28KB) | ||
| 6 | Yamakoshi Athletic Field】Facility Use Application for Extracurricular Activities (Excel 29KB) | ||
| 7 | Application for Use of Facilities for Extracurricular Activities (Excel 28KB) | ||
| 8 | IOU (Excel 28KB) | ||
| 9 | ATB (Alcohol Trouble Busters) Registration Form (Excel 12KB) | ||
| 10 | Research Grant Expenditure Report (Excel 13KB) |
Ehime University Alumni Association
| No | matter | form | Time of Submission |
|---|---|---|---|
| 1 | If the organization receiving the benefit uses the grant | Application for Use of Student Organization Activity Grant, Report Form (Excel 31KB) | at any time |
| 2 | If you have been selected to compete in a national tournament and need assistance | Ehime University Alumni Association Student Circle Group Special Support Grant Application Form (Word 22KB) | Please contact the Extracurricular Education Support Team in advance. |
Student Organization Special Needs
| No | matter | form | remarks |
|---|---|---|---|
| 1 | Assistance for the purchase of goods | (Attachment Form 1) Application for Special Assistance for Purchase of Goods (Word 49KB) | Please contact the Extracurricular Education Support Team in advance. |
| 2 | Assistance for national competitions | (Attachment Form 2) Application for Special Assistance for Participation in National Competitions (Word 51KB) | |
| (Attachment Form 6) Report on Participation in National Competitions (Word 51KB) | |||
| 3 | Assistance for inviting mentors | (Attachment Form 3) Application for Special Support for Invitation of Instructor (Word 49KB) | |
| (Attachment Form 7) Guidance Implementation Report (Word 47KB) | |||
| 4 | Assistance in renting facilities | (Attachment Form 4) Application for Special Assistance for Facility Borrowing (Word 50KB) | |
| Facility Use Report (Word 45KB) | |||
| 5 | Other special needs assistance | any of a number of forms |
Facility use
| No | matter | form | Time of Submission |
|---|---|---|---|
| 1 | When practicing with non-Waseda students at the Yamakoshi Athletic Field | Notification of joint use of Yamakoshi Athletic Field with persons outside the university (Word 72KB) | Submit at least 5 days prior to use |
| 2 | If you wish to reserve athletic facilities in advance for an event | Reservation Request for Use of Physical Education Facilities (Excel 41KB) | Submitted by the end of the month two months prior to the planned date of use |
| 3 | Use of shared facilities after hours (after 21:00) | Application for Extracurricular Activities Facility After Hours Use (Excel 64KB) | Submit at least 5 days prior to use |
| 4 | If you want to reserve the meeting room or staff lounge of the University Hall in advance | Application for Reservation of Meeting Rooms in the University Hall (Excel 74KB) | Submitted at least 20 days prior to the monthly coordination meeting |
Other
| No | matter | form | Time of Submission |
|---|---|---|---|
| 1 | When the person in charge or representative of a student organization changes | (Attachment Form 11) Notification of Change of Responsible Person of Student Organization (Word 39KB) | Submit as soon as changes are determined. |
| 2 | When dissolving an organization | (Attachment Form 12) Notification of Dissolution of Student Organization (Word 33KB) | Submit as soon as dissolution is decided. |
| 3 | If an accident occurs during extracurricular activities | (Attachment Form 13) Extracurricular Activity Accident Report (Excel 35KB) | Submitted as soon as possible after the accident |
| (Attachment Form 13-2) Prevention of recurrence of accidents during extracurricular activities (Excel 33KB) | Submitted within one month of the date of the accident | ||
| 4 | If you want to set up a billboard | Application for Permission to Install a Vertical Sign (Excel 61KB) | Submit at least 3 days prior to installation |
| 5 | When a student group temporarily enters the premises by car to bring in luggage, etc. | Application for Automobile Entry Permit (Excel 76KB) | Submit at least one week before entering the premises |
| 6 | If you wish to use the school emblem or brand mark | Application for permission to use the emblems of Ehime University (Word 66KB) | Please contact the Extracurricular Education Support Team in advance. |